Industry · Construction & Trades

Construction & Trades Software for Businesses

From crew planning in rail construction to the digital project file for interior fit-out: construction and trades software that brings time tracking, dispatch and documentation together on site.

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Sound familiar?

The typical time sinks: Construction & Trades.

We hear this in almost every first call — and that’s exactly where our solutions start.

01

Magnet planning board

Crews, shifts and machines are planned on a whiteboard — whoever isn’t in the office knows nothing.

02

Timesheets at month-end

Sheets are incomplete, illegible or missing — payroll becomes detective work.

03

Qualifications in someone’s head

Only one person knows whether safety or crane certificates are still valid.

04

Paper site diaries

Photos on private phones, reports in the van — evidence is missing for claims.

05

A website from 2012

Skilled workers and clients search online — and find an outdated presence.

It doesn’t have to stay this way.See the solutions
What it can look like

Construction & Trades — organised digitally.

  • Trades ERP & Quoting Software
  • Digital Project File & Site Diary
  • Equipment, Tool & Fleet Management
  • Field-Team Scheduling & Customer Portal

Example view with fictional names and data.

Construction & Trades — organised digitally.
Segments

Who exactly?

Every business is different. Pick your segment — or talk to us directly.

Rail Construction & Rail Services See solutions Scaffolding See solutions Civil & Structural Construction Get tailored advice Electrical Get tailored advice HVAC & Building Systems Get tailored advice Landscaping Get tailored advice Interior Fit-Out Get tailored advice Concrete Cutting & Specialty Construction See solutions Installation & Service Teams Get tailored advice
Live demo

This is what it feels like day to day.

Interactive, right in your browser. Company and personal names are fictional.

MG

Planning board · Wednesday, week 42

Muster Gleisbau GmbH (Demo)

open in progress ready

← Swipe the table sideways →

Crew EarlyLateNight

Kolonne A

J. Weber · 4 MA

SiPoSchweißen

Kolonne B

M. Arslan · 5 MA

SiPo

Kolonne C

P. Nowak · 3 MA

Schweißen

Kolonne D

S. Kühn · 4 MA

SiPo

 On leave
Ready. Try it: schedule a job that needs a qualification onto a matching crew.
Solutions

Modules that save time.

Usable on their own, stronger together: all modules share the same data.

Trades ERP & Quoting Software

KI

Problem: Quotes, invoices and accounting are scattered across several tools.

  • Trades ERP
  • Quoting and invoicing software
  • Accounting software integration

Quote, invoice and accounting draw on the same project data.

DATEV/Lexware
AI module: Quote Assistant
Task:
Drafts a structured quote proposal from key data for review.
Output:
Draft quote (PDF/document) with line items, quantities and prices.
Approval:
Draft is always reviewed and approved by a staff member before it is sent.
Privacy:
Processes customer and project data from the request; details are defined per project.
Get advice on this

Digital Project File & Site Diary

KI

Problem: Site diaries and defect logs are kept by hand and hard to evaluate.

  • Digital project file
  • Site diary
  • Defect management
  • Mobile work reports

All project documents live in one searchable place.

Mitarbeiter-App
AI module: Site Report Assistant
Task:
Turns on-site notes and photos into a structured daily/site report.
Output:
Formatted report with times, activities and photo documentation.
Approval:
Report is reviewed by the site manager before being shared with the client.
Privacy:
Contains project and potentially personal data (staff, client); storage location is defined per project.
Get advice on this

Equipment, Tool & Fleet Management

Problem: Equipment, tools and vehicles aren't tracked centrally, and maintenance dates get missed.

  • Equipment and tool management
  • Maintenance scheduling
  • Fleet management

Maintenance dates become visible in time, before a piece of equipment fails.

Einsatzplanung
Get advice on this

Field-Team Scheduling & Customer Portal

KI

Problem: Field-team assignments and emergency-service slots are coordinated by phone.

  • Field-team scheduling
  • Customer portal
  • Emergency-service and appointment management

Customers see their appointment and job status without having to call.

Kalendersystem
AI module: Appointment Booking Agent
Task:
Books, moves or cancels appointments automatically based on available capacity.
Output:
Confirmed calendar entry, automatic reminder before the appointment.
Approval:
Edge cases (e.g. conflicting requests) are handed to the team instead of decided automatically.
Privacy:
Processes contact and appointment data; storage and retention details are defined per project.
Get advice on this

Digital Phone Reception

KI

Problem: Calls go unanswered while the team is out on site.

  • AI phone assistant answers calls
  • Answers standard questions
  • Forwards urgent matters

Calls get answered even when no one is in the office.

Bestehende TelefonnummerKalender
AI module: Digital Phone Reception
Task:
Answers incoming calls, handles standard questions and routes urgent matters onward.
Output:
Call note or calendar entry, with handoff to a team member when needed.
Approval:
No contract or binding price commitment without human sign-off.
Privacy:
Processes personal call data (name, number, request); storage location, retention periods and a data-processing agreement are defined per project.
Get advice on this

Inbound Email Agent & Internal Knowledge Assistant

KI

Problem: Tenders and inquiries by email are screened and answered manually; staff repeatedly ask the office the same questions.

  • Inbound email agent for tenders and inquiries
  • Internal staff knowledge assistant

Incoming inquiries get pre-sorted, and the team can self-serve recurring questions.

E-Mail-PostfachInterne Dokumentenablage
AI module: Inbound Email Agent
Task:
Reads incoming emails, identifies the request and suggests a reply or routing.
Output:
Draft reply or forward to the right person, categorization in the inbox.
Approval:
Replies are approved by a staff member before sending, except for explicitly whitelisted standard cases.
Privacy:
Processes email content that may contain personal data; storage and access are defined per project.
Get advice on this
Reference from this industry

Workforce planning for a rail-construction company

Planning board, time tracking, leave, qualifications and billing in one web app — for crews working on different sites every week.

  • Drag & drop planning board with shifts and lock logic
  • Jobs with traffic-light status, tasks per department and chat
  • Time tracking: record, approve, payroll export
  • Leave: pre-planning → request → approval
Read the case study
Workforce planning for a rail-construction company
Website

Websites for tradespeople in Bochum

Not every business needs custom software right away — often the website is the first step. We build websites for trades businesses in Bochum and the Ruhr area that load fast on a phone, clearly show your services and service area, and send inquiries straight to your inbox via form, call or WhatsApp.

That includes reference photos from your job sites, a solid foundation for Google and your business profile, and copy customers understand. If time tracking, a planning board or quote automation come later, everything builds on the same foundation.

More about web design in BochumGuide (German): What does a website for tradespeople cost?
Matching services

How we support you.

Custom Software

Web apps, ERP modules and portals that fit your workflows — not the other way round.

Learn more

Web Design & Websites

Fast, clear websites that bring in leads — from landing pages to multilingual sites.

Learn more

AI & Automation

AI agents for email, phone and documents — plus workflows that do the routine work.

Learn more
IT company from Bochum

We’re digitalising Bochum — and the whole Ruhr area.

Construction & Trades: in person instead of a call centre. We visit your business, look at the workflows and stay your fixed contact.

Bochum Dortmund Essen Herne Gelsenkirchen Witten Hattingen
FAQ

Questions from Construction & Trades

Your question isn’t here? Write to us.

What does software for Construction & Trades cost?

It depends on where you start. We usually begin with one module that saves time immediately and grow from there. Because we only build what you actually need, you don’t pay for unused features — and no per-user licences. After the free intro call you receive a binding quote.

Can we start with a single module?

Yes, we even recommend it. We start with the workflow that costs the most time and extend step by step — all modules share the same data.

Does it work with our existing tools?

In most cases yes: accounting, payroll, email, calendars and many industry tools can be connected via API or export. We clarify this in the intro call.

Do you come on-site?

Across the Ruhr area, gladly — we like to see workflows where they happen: in the office, in dispatch or in the yard. Further away we work via video.

Solutions by topic

Route Planning & FleetTime TrackingScheduling & DispatchOnline BookingCustomer PortalAI Phone AssistantERP & InventoryDocument Automation
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Tell us what it’s about.

We’ll get back to you within 24 hours with a slot for a free intro call.

Call+49 155 67925738 WhatsAppMessage us E-Mailcontact@akcitech.de

Usually answered within 24 hours.

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