Industry · Transport & Logistics

Software for Haulage, Transport & Logistics

Haulage and logistics software that fits your business: drag & drop dispatch, a driver app with digital proof of delivery, fleet and deadline management and automated freight documents — custom-built instead of off the shelf.

Sound familiar?

The typical time sinks: Transport & Logistics.

We hear this in almost every first call — and that’s exactly where our solutions start.

01

Dispatch via whiteboard & WhatsApp

Changes reach drivers too late and double bookings only show up in the yard.

02

Delivery notes arrive days later

No signed proof, no invoice — cash flow depends on the glovebox.

03

Deadlines expire unnoticed

Inspections, driver cards, CPC and licence checks in five different lists.

04

Orders are retyped

Orders arrive as PDF, email or call and are keyed in by hand.

05

“Where’s my delivery?”

Customers call because they have no live status — dispatch becomes a hotline.

It doesn’t have to stay this way.See the solutions
What it can look like

Transport & Logistics — organised digitally.

  • Digital Dispatch & Route Planning
  • Driver App & Digital Proof of Delivery
  • Fleet & Deadline Management
  • Driver Time Tracking & Expenses

Example view with fictional names and data.

Transport & Logistics — organised digitally.
Live demo

This is what it feels like day to day.

Interactive, right in your browser. Company and personal names are fictional.

RL

Dispatch · Tuesday

Ruhrtal Logistik GmbH (Demo)

open in progress ready

← Swipe the table sideways →

Vehicle · driver MorningAfternoonNight

LKW 01 · BO-RL 101

A. Yılmaz

ADRKühl

LKW 02 · BO-RL 102

T. Becker

Kühl

LKW 03 · BO-RL 103

S. Marx

ADR

Workshop (inspection)

Sprinter · BO-RL 210

K. Duda

Ready. Try it: dispatch the chilled run T-2201 to a vehicle with a reefer body.
Solutions

Modules that save time.

Usable on their own, stronger together: all modules share the same data.

Digital Dispatch & Route Planning

Problem: Routes are planned on whiteboards, spreadsheets or WhatsApp — changes reach drivers too late.

  • Planning board: drag & drop jobs onto drivers and vehicles
  • Conflict checks for double bookings, leave and rest periods
  • Live status of every route
  • Changes reach the driver app instantly

One dispatch picture for everyone instead of shouting and slips of paper.

Fahrer-AppTelematikKalender

Driver App & Digital Proof of Delivery

Problem: Delivery notes and signatures only make it back to the office days later.

  • Daily route with navigation and stop order
  • Signature, photos and damage reports right on the phone
  • Pre-departure check as a digital checklist

The proof of delivery is in the office the moment the driver leaves the customer's yard.

DispositionRechnungsstellung

Fleet & Deadline Management

Problem: Inspections, tachograph checks, licence checks and driver CPC training are tracked across different lists.

  • Vehicle file with maintenance, damage and costs
  • Deadlines with traffic-light status and reminders
  • Qualifications and driver cards per employee

Deadlines get flagged before they expire — not at the roadside check.

WerkstattTelematikDokumentenablage

Driver Time Tracking & Expenses

Problem: Working hours, per-diems and overnight stays are pieced together by hand for payroll.

  • Start, breaks and end of work via app
  • Per-diems and overnight allowances calculated automatically
  • Approval by dispatch and payroll export

Payroll receives approved hours instead of paper slips.

DATEV/LexwareFahrer-App

Automate Freight Documents & Billing

KI

Problem: CMR notes, delivery notes, invoices and subcontractor credit notes are created one by one.

  • CMR and delivery note straight from the job
  • Invoice at the push of a button after proof of delivery
  • Credit notes for subcontractors

Minutes instead of weeks between delivery and invoice.

DATEV/LexwareE-Mail
AI module: Invoicing & Reminder Assistant
Task:
Drafts invoices from service data and reminds about overdue payments.
Output:
Draft invoice, payment reminder on a stored schedule.
Approval:
Invoices are reviewed and approved by a staff member before sending.
Privacy:
Processes customer and payment data; storage location and retention periods are defined per project.

Customer Portal & AI Order Intake

KI

Problem: Transport orders arrive as PDFs, emails or calls and are retyped by hand.

  • AI reads order emails and PDFs and creates jobs
  • Customer portal with status, documents and invoices
  • Human approval before dispatch

Less retyping in dispatch, fewer “where is my delivery?” calls.

E-Mail-PostfachDisposition
AI module: Inbound Email Agent
Task:
Reads incoming emails, identifies the request and suggests a reply or routing.
Output:
Draft reply or forward to the right person, categorization in the inbox.
Approval:
Replies are approved by a staff member before sending, except for explicitly whitelisted standard cases.
Privacy:
Processes email content that may contain personal data; storage and access are defined per project.
IT company from Bochum

We’re digitalising Bochum — and the whole Ruhr area.

Transport & Logistics: in person instead of a call centre. We visit your business, look at the workflows and stay your fixed contact.

FAQ

Questions from Transport & Logistics

Your question isn’t here? Write to us.

What does software for Transport & Logistics cost?

It depends on where you start. We usually begin with one module that saves time immediately and grow from there. Because we only build what you actually need, you don’t pay for unused features — and no per-user licences. After the free intro call you receive a binding quote.

Can we start with a single module?

Yes, we even recommend it. We start with the workflow that costs the most time and extend step by step — all modules share the same data.

Does it work with our existing tools?

In most cases yes: accounting, payroll, email, calendars and many industry tools can be connected via API or export. We clarify this in the intro call.

Do you come on-site?

Across the Ruhr area, gladly — we like to see workflows where they happen: in the office, in dispatch or in the yard. Further away we work via video.

Start a project

Tell us what it’s about.

We’ll get back to you within 24 hours with a slot for a free intro call.

Usually answered within 24 hours.

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