Industry · Fitness & Sports

Software & Apps for Gyms & Studios

Digital solutions for gyms, martial-arts schools, yoga and dance studios: class booking with waiting lists, a member app with check-in, trial-session funnels and automated member communication.

Sound familiar?

The typical time sinks: Fitness & Sports.

We hear this in almost every first call — and that’s exactly where our solutions start.

01

Classes over- or under-booked

Cancellations by message, waiting lists on paper — and nothing adds up.

02

Prospects fade away

Trials get booked but nobody follows up.

03

Cancellations without warning

Members who come less soon cancel — without data you notice too late.

It doesn’t have to stay this way.See the solutions
What it can look like

Fitness & Sports — organised digitally.

  • Class booking with waiting list
  • Member app with check-in
  • Trial session funnel
  • Member & fee management

Example view with fictional names and data.

Fitness & Sports — organised digitally.
Solutions

Modules that save time.

Usable on their own, stronger together: all modules share the same data.

Class booking with waiting list

Problem: Classes are overbooked or half-empty and cancellations reach the trainer via WhatsApp.

  • Class schedule online & in the app
  • Waiting list moves up automatically
  • Cancellation windows & quotas

Full classes, fair spots, no message chaos.

Mitglieder-App

Member app with check-in

Problem: Members forget their cards, plans are on paper and information gets lost.

  • QR check-in at the door
  • Training plans & progress
  • Push news & events

Higher retention, fewer cancellations.

Zutrittssystem

Trial session funnel

KI

Problem: Prospects sign up but nobody follows up — and they end up at the chain next door.

  • Landing page with slot selection
  • Automatic reminder & follow-up
  • Sign up online

More trials turn into memberships.

Meta AdsGoogle
AI module: Follow-up Agent
Task:
Automatically reminds about open quotes or unanswered inquiries and drafts a follow-up message.
Output:
Follow-up draft (email) or reminder in the CRM.
Approval:
Sending the follow-up draft is approved by a staff member.
Privacy:
Processes contact and quote data; storage location is defined per project.

Member & fee management

KI

Problem: Direct debits, pauses and notice periods are kept in lists.

  • SEPA direct debit & returns
  • Pauses, plans & terms
  • Legally required online cancellation button

Less admin, legally compliant and automatic.

SEPADATEV
AI module: Invoicing & Reminder Assistant
Task:
Drafts invoices from service data and reminds about overdue payments.
Output:
Draft invoice, payment reminder on a stored schedule.
Approval:
Invoices are reviewed and approved by a staff member before sending.
Privacy:
Processes customer and payment data; storage location and retention periods are defined per project.
IT company from Bochum

We’re digitalising Bochum — and the whole Ruhr area.

Fitness & Sports: in person instead of a call centre. We visit your business, look at the workflows and stay your fixed contact.

FAQ

Questions from Fitness & Sports

Your question isn’t here? Write to us.

What does software for Fitness & Sports cost?

It depends on where you start. We usually begin with one module that saves time immediately and grow from there. Because we only build what you actually need, you don’t pay for unused features — and no per-user licences. After the free intro call you receive a binding quote.

Can we start with a single module?

Yes, we even recommend it. We start with the workflow that costs the most time and extend step by step — all modules share the same data.

Does it work with our existing tools?

In most cases yes: accounting, payroll, email, calendars and many industry tools can be connected via API or export. We clarify this in the intro call.

Do you come on-site?

Across the Ruhr area, gladly — we like to see workflows where they happen: in the office, in dispatch or in the yard. Further away we work via video.

Start a project

Tell us what it’s about.

We’ll get back to you within 24 hours with a slot for a free intro call.

Usually answered within 24 hours.

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